Work email examples

Write

For the emails you send. Over 300 sign-offs are sorted by tone, from Kind regards to unhinged, each with how the reader takes it. The farewell page adds over 200 messages for a farewell card, a retirement or a work anniversary, ready to copy once you type the names.

Away

For the days you’re not at your desk. Type the date you’re back and who covers for you, and over 200 out of office messages fill themselves in, from client-safe to unhinged. The voicemail page does the same job for anyone who still phones, with over 100 greetings.

Inbox

For the email nobody asked for. Each of the 12 phishing emails is one kind office workers fall for in tests, and every red flag is underlined in pen. 4 real company emails break the same rules.

Work email examples people get wrong

Needless CCs top the list of email habits that annoy UK office workers, at 44%.

The worst phrase is “as per my last email”, which annoys a quarter of them. “Sent from my iPhone” annoys just as many, so sign off with one of our email sign-offs instead.

The phish that looks like HR

The phishing emails that get clicked read like a memo from HR. Companies test their staff with fake phishing emails. In late 2025, all ten of the most-clicked subject lines were about something inside the company, and the top two used the company’s own name.

Our phishing email examples show 12 kinds office workers fall for in tests, with every red flag marked in pen.

The auto-reply

86% of US workers would still read the boss’s email on vacation, whatever their out of office message says.

The phone

When an unknown number calls, only 14% of people pick up right away, and 41% wait for a voicemail. If you screen calls too, it’s strangers who hear your voicemail greeting. Keep the funny voicemail greetings for the line your team calls.

The goodbye

3.1 million Americans quit their jobs in August 2026 alone, so expect a farewell card to sign. A farewell message that names one thing the leaver did beats a signature and a smiley face.